Your partner for e-procurement solutions
When digitizing your procurement processes, a competent and trustworthy partner is essential. After all, it involves procuring critical technical components for maintenance or production, and you work closely together in a networked environment. With DEXIS Belgium, you have a strong partner at your side. We possess decades of experience in digitizing our clients' procurement processes.
Electronic channels for product data, ordering and delivery processes, as well as the integration of automated business processes – we offer comprehensive e-business solutions for our customers. Our experts are familiar with market developments and common platforms. From our extensive portfolio of e-procurement systems, we find the right strategy for every use case and advise our customers from the initial analysis to the implementation of new processes within their company.
Lorem Ipsum dolor sit amet
OCI Punchout
EDI
Electronic Catalog
Platforms
Maximum efficiency and reduced TCO – this is how you benefit with DEXIS Belgium as your partner in e-procurement.
Reduced total cost of ownership (TCO)
Our e-procurement solutions reduce both manual effort and the potential for errors in ordering, thereby minimizing your process costs. Automated processes and standardized procurement procedures prevent maverick buying and reduce administrative and process costs.
With access to 1 million items, we offer an extremely broad product portfolio for industrial needs, ensuring supply security and strong expertise in supplier consolidation. Our product portfolio ranges from automation, drive technology, rolling bearings and sealing technology, to personal protective equipment, lubricants and adhesives, tools, hydraulic hose assemblies and industrial hoses.
With efficient inventory management, our service team ensures rapid replenishment – you benefit from short delivery routes and times thanks to our large central warehouse, which stocks 50,000 items. Our strength extends beyond Belgium's borders: together with our international DEXIS partners, we implement Europe-wide supply concepts and projects.
Extensive portfolio of solutions
Thanks to our large portfolio of e-procurement solutions, we can find the perfect application for every need and every company size - from our online shop to individual electronic catalogs and platforms to OCI/PunchOut solutions.
Time saving
By automating your ordering processes and centrally managing information, you can significantly reduce your time expenditure. Your employees will spend less time on administrative tasks, allowing them to focus on more strategic responsibilities. Approval processes are accelerated, and orders can be placed with just a few clicks.
Increased transparency
By combining our electronic procurement systems and management solutions, you gain a complete overview of the entire procurement process, from needs assessment to delivery. This allows you to view the status of orders, cost centers, and budgets at any time. As a result, you can comply with company policies and more easily identify potential savings.
Improved compliance
Compliance is becoming increasingly important. Our e-procurement systems make it easier for you to adhere to company policies and legal requirements. Defined workflows and approval processes ensure that all procurement complies with internal guidelines. Furthermore, all transactions are documented and can be reviewed at any time, improving auditability.
Data analysis
The combination of e-procurement and inventory management solutions offers comprehensive analysis and reporting capabilities, enabling you to analyze purchasing data and make informed decisions. By evaluating order histories, you can identify trends and optimize your procurement strategy. These data-driven insights lead to continuous improvement of your purchasing processes.
Practical examples: How you can benefit from electronic procurement systems
Many resources are still spent on products and services purchased directly (materials that are not part of the production process). Procuring these products is often complicated and therefore costly. This is especially true for low-value items purchased frequently – the so-called C-parts. We will illustrate two practical examples of manual versus digital procurement processes.
Manual procurement processes
have costly consequences.
A company in the food industry has not yet digitized its ordering processes. As a result, employees are assigned to unproductive tasks to keep existing processes running. At irregular intervals, the demand from various product groups, departments, or locations is determined, and lists are forwarded to the purchasing department by phone or email. The purchasing department then searches for the items in the catalogs of various suppliers and places orders. This is done online, by phone, or by email. Since not all items in the catalogs can be sourced from a single supplier, there are numerous orders, each of which must be filed separately. The customer receives order status updates—order confirmation and shipping notification—from the various suppliers, if at all, and then only through different communication channels. The purchasing department then forwards these updates to the employees who requested the goods. When the goods finally arrive, the employees must confirm this to the purchasing department. The purchasing department then receives the supplier's invoice, checks it, approves it, and forwards it to the accounting department for payment.
Many companies also still use complicated forms and approval processes, paper delivery notes, or immature electronic data exchange using Excel spreadsheets. These processes make the supply chain inefficient and limit a company's effectiveness and, consequently, its flexibility.
The steps described are repeated for every single order, regardless of whether it involves the purchase of new equipment or consumables. The ordering process is particularly expensive for companies when it comes to the latter, namely low-value C-parts purchased frequently.
Digital procurement processes
reduce total operating costs.
A mechanical engineering company regularly orders technical products from DEXIS Austria and wants to make the processes as efficient as possible. To achieve this, a combination of the OCI 5.0 interface for product selection and price research, and an EDI (Electronic Data Interchange) interface for ordering and order processing, is used.
The mechanical engineering company uses an ERP system that supports both OCI 5.0 and EDI. The OCI link from DEXIS Austria is stored as a catalog in the customer's ERP system, while the EDI interface is set up for electronic data exchange.
As soon as a buyer at the mechanical engineering company needs technical products, they open the ERP system and use the OCI interface to access the technical supplier's webshop directly. Using background search, the same item can be queried in multiple online shops, and the buyer can select it from a list of results. Prices and availability are always up-to-date. The completed shopping cart is then transferred back to the customer's ERP system via the OCI interface, where the product data is automatically integrated into the order process.
Within the ERP system, the customer's order process now goes through all necessary internal review steps, such as budget checks and the approval workflow. Once the order is approved, it is transmitted to DEXIS Austria via the EDI interface. EDI enables the order to be sent directly to the retailer's system in a standardized electronic format, making the process significantly more efficient and error-free.
Upon receipt of the EDI order, DEXIS Austria automatically processes it in its ERP system. Order confirmations, shipping notifications, and invoices can also be exchanged via the EDI interface. The customer receives the corresponding status updates directly in their ERP system and can thus track the entire order process seamlessly.
The combination of OCI 5.0 and EDI offers significant advantages. The OCI interface enables convenient and precise product selection. The EDI interface ensures fast, automated, and error-free transmission of orders, order confirmations, and invoices. This automation and integration not only optimizes the purchasing process but also ensures seamless and efficient collaboration.
Overall, the combination of these two interfaces leads to significant time savings, a reduction in manual errors, and improved efficiency throughout the entire procurement process. The close integration of the systems also creates transparency and consistency, as all relevant information and status updates flow directly back into the customer's ERP system. This allows both parties to benefit from an optimized and highly integrated procurement process.
E-business terminology
E-business is a term used to describe all electronic business processes within a company. Electronic business processes are characterized by their automated nature. E-business, as an umbrella term, encompasses five sub-areas: e-commerce, e-procurement, e-marketplace, e-community, and e-company, which deal with transactions on the one hand and information and communication on the other.
Transaction
E-commerce
E-commerce (electronic commerce) is the sale of products and services online. The term e-commerce is most commonly used in the B2C sector, but also refers to online shops for B2B customers. B2B and B2C e-commerce differ in some aspects, such as target audience, price point, and decision-making process. What they have in common is that in both cases, people make purchases in front of screens and therefore value high usability and user experience. One example is the DEXIS Austria online shop. Here, customers can purchase technical products online under agreed purchasing conditions, specify cost centers when ordering, or check the availability of goods in the DEXIS Austria shops.
E-Procurement
E-procurement (Electronic Procurement) refers to the process of purchasing goods and services electronically. E-business encompasses digital solutions for purchasing within a company. E-procurement is a B2B term, as it pertains exclusively to business relationships between companies. It defines and supports the digital processing of purchasing procedures.
E-Marketplace
E-Marketplace (Electronic Marketplace) refers to platforms, portals, and networks that enable the trading of products and services. Examples include price comparison portals like Google Shopping or shopping platforms like Mercateo.
Information & Communication
E-Community
E-community (Electronic Community) refers to the contact and exchange between companies, customers, etc., via networks. Examples include social networks such as LinkedIn, Facebook, etc.
E-Company
E-Company (Electronic Company) refers to the exchange of information between companies. The focus is on the collection, storage, and reprocessing of information.
The electronic processing of orders is called e-fulfillment.
